• Full time, fixed term or secondment opportunity until 28th Jul 2025. Located on the Darlington Campus at the Faculty of Engineering
• Senior administrative opportunity at the School of Chemical and Biomolecular Engineering
• Base Salary $95,860 - $103,341 p.a (HEO6) + 17% superannuation

About the opportunity

The School of Chemical and Biomolecular Engineering at the University of Sydney is currently seeking an Administrative Coordinator to provide a broad range of administrative services and operational support to the work area.

Your key responsibilities will be to:

• deliver daily administration activities and services, ensuring that high quality and efficient administrative support is provided in a pro-active manner to staff, students, clients and visitors
• prepare advice, recommendations and solutions related to specific projects, policies and operational issues
• respond to a range of enquiries via telephone, email and in person, from staff, students, visitors and the general public
• seek out new engagement opportunities and initiatives through industry, alumni and University networks
• provide support to the Faculty Community Outreach team for on-site high school student engagement activities, including scheduling lab activities, booking venues, liaising with key academics, and recruiting casual staff as required
• coordinate with Sydney Future Students on Open Day, Info Day, and ad-hoc student recruitment activities throughout the year
• liaise for the School Industry Advisory Committee, including confirmation of new board members and organising board meetings and events as required
• coordinate diaries, meetings and events and provides conference support for the work area and as required by Head of School
• ensure the appropriate coordination of ad-hoc school meetings including agenda and minute preparation, venue booking, catering and IT facilities.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and we are looking for an Administrative Coordinator who has:

• experience in student administration
• excellent communication skills, with experience handling a wide range of enquiries and providing excellent customer services
• well developed negotiation, conflict resolution, relationship building, influencing skills and strong problem-solving skills
• numeracy skills, together with experience controlling income and expenditure for reconciliation/budget tracking and managing invoice payments and purchases
• working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management and Content Management systems desired.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Nicole Turle, Recruitment Operations by email to recruitment.sea@sydney.edu.au

Copyright The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 09 June 2024 11:59 PM